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Latin American Studies Association (LASA)

International Congress

Frequently Asked Questions
Important Information for Participants

I would like to present a proposal for the 2016 Congress, what are my steps?

The period to present proposals for LASA2016 closed on September 8, 2015. If you would like to participate in the LASA2017 Congress, the date to begin submitting papers is mid-June 2016, and the deadline is beginning of September 2016. You can find more information about the LASA2017 Congress on our website http://lasa.international.pitt.edu/ beginning in mid-June.

What changes am I allowed to make to my proposal after it has been submitted?

The following changes are allowed until March 31, 2016:

  • updates to contact information and,
  • replacement of participants
  • slight changes to title of paper or session changes in papers and session titles.

I need to make changes to my proposal. How do I submit these changes?

Send your changes to lasacong@pitt.edu no later than March 31, 2016.

In what languages can I write my paper and present?

English, Spanish, French or Portuguese are the official languages of the Congress.  Please free to write or present your papers in any of these languages.

How long are the sessions?

The length of a session will be 90 minutes. Please plan to have 10 to 15 minutes per presentation (Please adjust the recommended time according to the number of presentations).

When is my final paper due to the Secretariat?

Participants who received a LASA grant needs to email their final papers to lasacong@pitt.edu by April 1st, 2016. All other participants need to email their final paper by May 1, 2016. Papers will be posted to the website.

What are the criteria for selecting papers, panels, and workshops?

My paper is part of my dissertation which will be published shortly after the conference. Can I be exempt from sending the paper to the LASA Secretariat?

As part of LASA’s standard procedures, all papers need to be submitted to LASA Secretariat by the due date. However, if the paper of a non LASA travel grant recipient will be published at a later date as part of a dissertation, the presenter can include in the email a note requesting the paper not to be published. LASA will then proceed to acknowledge the submission but will not publish the paper on the website. *Please note this exception is only applicable to those participants not receiving a LASA travel grant, all LASA travel grantees’ papers will be posted on the website.

Do I need to bring hard copies of my paper to the Congress?

Participants are not required to bring hard copies of their papers; instead they need to send a final copy of their paper via email to lasacong@pitt.edu - PDF or Microsoft Word format.

What equipment will be provided at the Congress?

LASA will be providing an LCD projector, a screen and the proper connections for a laptop in each meeting room. Each panel will be responsible for bringing a laptop for their presentation. Separate audio and video equipment, as well as, internet connection will not be provided. Any video presentations should be recorded on DVD or any other media so they may be viewed via the laptop. Presenters will be required to provide their own speakers if needed.

I was accepted to participate in the Congress and I just found out that I will not be able to attend. Who should I notify?

If for any reason you cannot attend, please inform the Secretariat no later than March 31, 2016. Registration fees will not be refunded.

What happens if all the presenters in my panel are unable to attend but I would still like to present my paper?

Any presenters who no longer have a panel after March 31, 2016 will be sent to the Program Chairs. The Program Chairs will make their best effort to allocate the solo presenters into panels based on similar topics. The members of the new panels will be notified of their reassignments by April 15th, 2016.

I need to obtain a VISA letter for my interview with the Consulate. What do I do?

You can access a VISA letter by logging in to the proposal system at: https://lasa.international.pitt.edu/Proposals/ with your LASA ID and password. On the main menu, select ‘retrieve VISA letter’. This will produce a .pdf document which can be printed.

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